TeamForm — Pilot Privacy Policy

Operator and pilot

TeamForm’s operator/controller is its owner as an individual: [LEGAL_FULL_NAME]. Address: [LEGAL_ADDRESS]. Pilot team: [PILOT_TEAM_NAME].

This controlled first pilot is voluntary and limited to adults aged 18 and over. Questions and requests: support@teamform.fit.

Data and purpose

Manually provisioned accounts contain email, display name, team membership, role, active status and language. Login/security services process technical information such as request times and IP addresses.

Daily reports contain sleep quality, fatigue, muscle soreness, stress and mood. Specific pain reports contain location, side and severity, including multiple locations. We retain the report date, submission/update times and record version.

The purpose is daily team monitoring, showing attention flags and seven-day changes, and planning conversations. Flags follow self-report rules; they are not diagnoses or medical clearance.

We separately store notice acknowledgment version/time and electronic consent version, language and server-recorded consent/withdrawal times. Support processes information you send in correspondence.

Visibility

Athletes see their own answers. Active team Coaches see wellness answers, attention flags, submission time and whether pain was reported. They cannot retrieve pain location, side or severity.

Active team Medical Staff also see detailed pain information. Staff see active roster names and roles. Other teams and inactive users receive no team data.

Authorized administrators and providers may have technical access for operation/security. Staff cannot retrieve separate athlete consent evidence.

Separate consent and withdrawal

Pilot wellness/pain processing relies on separate explicit written electronic consent. Acknowledging the informational notice is not consent. The consent choice is never preselected.

You can decline or withdraw at any time without a reason or charge. Use “Withdraw consent” in the app’s account area and confirm, or email support@teamform.fit.

Confirmed in-app withdrawal immediately stops new submissions and deletes all stored wellness/pain reports in the same server operation. Staff no longer receive those records. Withdrawal does not undo the lawful effects of earlier processing under consent. Deleted answers are not restored.

Minimal notice/consent evidence remains separate to handle rights requests and necessary legal accountability. Contact support about rejoining; consent is never renewed automatically.

Providers and international processing

Supabase supplies accounts, authentication and storage. The pilot’s primary database is in Ireland. Some technical, security and support processing occurs in other countries.

Resend sends login-code emails and processes recipient email, message content and delivery records. Stored data is in the US. Wellness/pain answers are never included in login emails.

Support mail addressed to support@teamform.fit is forwarded by Namecheap to an owner-controlled Gmail inbox. Namecheap and Google process messages and technical information. Avoid unnecessary medical details in email.

Cloudflare Pages hosts these public pages and processes ordinary technical requests through its global network. No wellness/pain records or collection forms are hosted here. Lawful international-processing safeguards must be confirmed before real launch. Ireland-region storage does not mean all processing stays there.

Retention and deletion

Wellness/pain data will be deleted or properly anonymized within 30 days after the operator records the pilot’s end date. Withdrawal or law may require earlier deletion. Removing a name or assigning a pseudonym alone is not anonymization.

Accounts, minimal consent evidence and support correspondence are retained only as needed for pilot administration, rights requests and legal obligations. Exact schedules for these categories and provider logs/remaining copies must be confirmed before real launch.

Sign-out or membership deactivation is not deletion. Withdrawal deletes reports from the app database; the operator separately handles provider logs and possible remaining copies and does not use them for ongoing monitoring.

Rights, security and boundaries

Email support@teamform.fit for access, copies, correction, deletion or restriction. Edit today’s report in the app; contact us about older records. We request only minimal identity verification, never your login code or password.

Requests are handled within applicable legal deadlines; restrictions will be explained. Georgia’s supervisory authority is the State Audit Office; the current complaint channel will be verified before launch.

We use encrypted connections, team/role access controls and secure session storage on your phone. These public pages add no analytics, advertising tracking or collection form; the host may process ordinary technical request information.

TeamForm does not diagnose, predict injuries, prescribe treatment or provide medical clearance. Urgent medical issues are not handled through the app or support email.

Who can see your answers

TeamForm is a controlled pilot operated by its owner as an individual. Participation is voluntary and limited to adults aged 18 and over.

We store sleep quality, fatigue, muscle soreness, stress and mood answers. Specific pain reports include location, side and severity, including multiple locations. The purpose is daily team monitoring and identifying who may need a conversation.

You see your own answers. Your team Coach sees wellness answers, attention flags and whether pain was reported, but not pain location, side or severity. Team Medical Staff also see detailed pain information. Authorized administrators have technical access.

TeamForm does not diagnose, predict injuries, prescribe treatment or provide medical clearance.

Primary storage is in Ireland; some services also process data in other countries. Retention, your rights and operator details are in the Privacy Policy. Questions: support@teamform.fit.

Acknowledging records this notice version and the server time. It is not consent to processing; consent is a separate step. You can sign out without acknowledging.

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Consent to pilot data processing

I voluntarily consent to TeamForm’s individual operator collecting and processing my daily wellness and pain data for team monitoring and planning conversations, as described in the Privacy Policy.

I understand that my Coach sees wellness answers and whether pain was reported; team Medical Staff see pain location, side and severity. Authorized administrators have technical access. Services also process data outside Georgia.

I can decline or withdraw at any time using “Withdraw consent” in the app or by emailing support@teamform.fit. Withdrawal stops new submissions and deletes my stored wellness and pain reports. Minimal consent evidence is stored separately. Reports cannot be submitted without participation.

Wellness and pain data will normally be deleted or properly anonymized within 30 days after the pilot ends; withdrawal leads to earlier deletion, except where law requires otherwise. TeamForm does not make medical decisions.

I am 18 or older and voluntarily consent to the processing described above.

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